Connie’s Cottage
VACATION RENTAL
AGREEMENT
Please confirm available dates before sending us this form by checking the Online Calendar. Then complete and return this entire form to us.
Our
email address is
conniescottage@windstream.net
You can also print this
form and fax to us as: 325-247-5256
This agreement is hereby made between
M D Center Family Partners,
LLC., Manager
(also referred to as We, Our, Us),
and
___________________________________________________________, Tenant,
concerning the short term rental of the property located at 400
Otero Dr. Ruidoso, NM.
CHECK IN
DATE:_________________(no
earlier than 4:00 pm without prior approval)
CHECK OUT
DATE:________________(no
later than 10:00 am without prior approval)
# OF
PEOPLE:___________
NO PETS PLEASE!! (
Owners have allergies)
# of nights: x $
_______ per night ( two night minimum – Christmas period requires a
5 night minimum)
TOTAL RENTAL DUE:
$
HOUSE CLEANING FEE:
$
75.00
REFUNDABLE SECURITY
DEPOSIT
$ 200.00
TOTAL AMOUNT DUE
$
RENTAL DEPOSIT due
with signed agreement (50% of total amount due)
$____________________
BALANCE due 30 days
prior to arrival $_________________
(if booking is made
within 30 days of arrival, full payment is due with signed
agreement). Once your rental deposit is confirmed, we will secure
your vacation dates by blocking them out on our booking calendar.
This is a first come, first served basis.
CANCELLATIONS: If you are unable to initiate your stay and
notification is received by manager at least 30 days prior to
check-in date, Rental Deposit is fully refundable (less 10% of Total
Rents Due). However, if cancellation notice is given by tenant
within 30 days of check in date, we have the right to retain all
funds (except refundable security deposit and cleaning fee) at our
discretion. Refunds for
uninitiated stays, if any, will be based upon our best efforts to
re-rent the property for the same period.
CHRISTMAS AND NEW YEAR CANCELLATIONS:
TWO NIGHTS RENTAL DEPOSIT IS NOT REFUNDABLE ON ANY CHRISTMAS OR NEW
YEARS RESERVATION CANCELLATION.
THERE WILL BE NO REFUND MADE ON CANCELLATIONS AFTER
NOVEMBER 1ST.
Home Mailing Address:
( city, state, zip)
Contact Phone
Numbers:
E-mail (please write
clearly, we will email you further instructions):
Drivers License
State and Number:
Credit Card Type,
Number, Expiration and Security Code:
(No American
Express)
Name on Credit Card:
Billing Address of
Credit Card Holder:
I found this home
rental from (i.e. what internet site, personal referral from, etc.)
Please sign at the
bottom of this Rental Agreement
TO MAKE RESERVATIONS
AND PAYMENTS:
Please confirm the availability of your requested dates (see
“Availability Calendar”) and then complete and return the above
Rental Agreement.
Payment may be made by Credit Card by giving us your credit card
information above, or contact us to make other arrangements. Upon
receipt of payment, we will immediately confirm your reservation via
e-mail and thereafter provide you with further details, directions
and emergency contact information (aprox. 10 days prior to your
stay).
- We provide towels, linens,
toilet paper, paper towels, other common consumables, and basic
kitchen necessities.
Our Cottage is
NON-SMOKING. (we
have comfortable porches
outside). Smoking inside will result in forfeiture of the security
deposit!
There are times however that city ordinance may not permit any type
of outdoor fire including smoking outdoors, please check the fire
restrictions at the time of your visit at:
http://www.ruidoso.net/forestconditions
-The outside of the
front of the house may have a security camera for monitoring
purposes.
-Based upon our
cleaning service’s review of inventory, unit flooring/carpet,
furnishings conditions, and any damage, breakage or excess cleaning
attributed to wear and tear in excess of normal use, costs
attributed to repairs, loss and /or damage will be charged against
tenant’s SECURITY
DEPOSIT.
Loss exceeding the security deposit amount will be charged to
the tenant. An itemized
statement will be provided.
-Upon notification of the malfunction of any of the cabins amenities
(TV, Phone, etc) we shall make every
effort to repair in a timely manner, but do not make any
guarantees or give any refunds due to such malfunctions.
We do provide direct dial long distance telephone service at
t he cabin.
-
The tenant shall maintain the premises in a good, clean condition
and not use premises for any unlawful purposes, nor violate any law
or ordinance. The tenant
shall not commit waste or nuisance upon or around the premises.
Due to the black bear
population, please do not put trash or food outside the house or in
your vehicle, trash may only be dumped in approved dumpsters,
for more information see:
http://www.ruidoso-info.com/natforest/nmbears.html
-There
are often times that any type of outdoor fire including smoking
outdoors is prohibited by local authorities, please check the
fire restrictions at the time of your visit at:
http://www.ruidoso.net/forestconditions
-If state and/or local authorities order a mandatory evacuation of
an area that includes the premises or road closures that prevents
tenant from occupying the premises, a nightly prorated refund will
be issued. If state
roads are open and tenant chooses not to begin occupancy, no refunds
will be given. The
cottage is in a hilly area and 4 wheel drive vehicles are
recommended, especially in winter months.
-The
tenant shall not sublet the property nor have more than 8
persons residing or sleeping on the premises.
-The
tenant and tenant’s guests shall hereby indemnify and hold harmless
the Manager and owner against any and all claims of personal injury
or property damage or loss arising from use of the premises
regardless of the nature of the accident, injury or loss.
Tenant agrees to pay all reasonable cost, attorney’s fees and
expenses that shall be incurred by Manager or owner due to
enforcement of this agreement.
Tenant agrees that the Manager or their respective
representatives may enter the premises with notification during
reasonable hours to inspect the premises, to make repairs or to show
the premises to prospective purchasers or tenants.
Should the tenant violate any of the terms of this agreement,
the rental period shall be terminated immediately.
The tenant shall vacate the premises at the expiration time
and date of this agreement.
By signing or typing
your name below, you are acknowledging that you have read,
understand and accept this Vacation Rental Agreement, and you agree
to its terms, rules and conditions.
In addition, you agree to convey such terms, rules and
conditions to any and all occupants during your stay.
X_______________________________________________
DATE:_________________________
Please return this
entire agreement to us via e-mail:
conniescottage@windstream.net
or fax (325) 247-5256
We thank you for
being our guests and hope to help make your vacation enjoyable!
Please e-mail us with any questions or contact the property
Manager at:
M D Center Family
Partners, LLC
107 Centerfield Ln
Llano, TX 78643
512-755-2804
